FERPA Annual Notification
Notification of Student Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords
students certain rights with respect to their education records.
These rights include:
1.
The right to inspect and review the student's education
records within 45 days of the day the College receives a request for
access. Students should submit to the registrar, dean, head of the
academic department, or other appropriate official, written requests
that identify the record(s) they wish to inspect. The College
official will make arrangements for access and notify the student of
the time and place where the records may be inspected. If the
records are not maintained by the College official to whom the
request was submitted, that official shall advise the student of the
correct official to whom the request should be addressed.
2.
The right to request the amendment of the student's education
records that the student believes is inaccurate. Students may ask
the College to amend a record that they believe is inaccurate. They
should write the College official responsible for the record,
clearly identify the part of the record they want changed, and
specify why it is inaccurate. If the College decides not to amend
the record as requested by the student, the College will notify the
student of the decision and advise the student of his or her right
to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the
student when notified of the right to a hearing.
3.
The right to consent to disclosures of personally
identifiable information contained in the student's education
records, except to the extent that FERPA authorizes disclosure
without consent. Gainesville State College will
disclose information from a student’s education records only with
the written consent of the student, except:
a. to school officials with
legitimate educational interests. A school official is a person
employed by the College in an administrative, supervisory, academic
or research, or support staff position (including law enforcement
unit personnel and health staff); a person or company with whom the
College has contracted (such as the National Student Clearinghouse, an attorney, auditor,
state and local educational authorities, or collection
agent); a person serving on the Board of Regents; or a student
serving on an official committee, such as a disciplinary or
grievance committee, or assisting another school official in
performing his or her tasks. A school official has a legitimate
educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility.
b. in connection with a student’s
application for, and receipt of, financial aid.
c. to comply with a judicial order
or lawfully issued subpoena.
d. to parents of dependent students
as defined by the Internal Revenue Code, Section 152.
e. to officials of other higher
education institutions in which a student seeks or intends to
enroll.
Gainesville State College has
designated the following items as Directory Information:
student’s name, address, telephone
number, e-mail address, major, participation in activities,
enrollment status (full- or part-time), degrees, and awards
received. The College may disclose any of these items without prior
written consent, unless the student has submitted a written request
to the Registrar not to release directory information pertaining to
him or her. Requests will be processed within 24 hours after
receipt.
4.
The right to file a complaint with the U.S. Department of
Education concerning alleged failures by Gainesville State College
to comply with the requirements of FERPA. The name and address of
the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920
www.ed.gov/policy/gen/guid/fpco/index.html
Questions concerning this law and the College’s procedures regarding
release of academic information may be directed to the Registrar’s
Office at (678)717-3644. |
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