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STATUTES (Revised) of These statutes are
subject to the policies of the Board of Regents of
the University system of and any provision in
conflict therewith is invalid FIFTH Edition Submitted to The Board of Regents of the University System of Spring 2006 AN AFFIRMATIVE ACTION/EQUAL EMPLOYMENT EDUCATION |
Table of Contents
Name and Charter Purpose of College AppointmentPowers Duties Chain of Authority Article III.
The Chief Administrative Officers Listing of Chief
Administrative Officers Appointment The Vice President for
Academic Affairs and Dean of the Faculty Responsibility Duties The Vice President for
Business and Finance Responsibility Duties The Vice President for
Student Development and Enrollment
Management Responsibility Duties Executive Dean for Responsibility Duties Membership Meetings Duties Article V.
Administrative Council Membership Meetings Purpose Article VI.
Strategic Planning Council Membership Duties Article VII. Academic
Divisions and Division Chairs/Instructional Coordinators Division Defined Division Chairs Duties of the Division
Chairs Instructional Coordinators Appointment Duties Article VIII.
The College Faculty Membership Meetings Duties Appointments Faculty Ranks Tenure Promotions Academic Freedom Leaves of Absence Article IX.
Employment of Faculty and Staff Members Employment and Resignation
of Faculty Members Resignation of Staff
Members Outside Employment Removal of Faculty/Staff
Members Article X. Alternative
Dispute Resolution and Grievance Procedures Alternative Dispute
Resolution Grievance Procedures Faculty Staff Article XI.
College Committees College Standing Committees Appointment of Members Duties Duties of the Academic
Affairs Committee Duties of the Duties of the Admissions
Committee Duties of the Colloquium
Committee Duties of the Student
Affairs Committee Professional Development
Committees Membership – Faculty Duties Membership – Staff Duties General College Committees Academic Advising Council Membership Duties Academic Computing
Advisory Committee Membership Duties Multicultural Committee Membership Duties Disciplinary Committee Membership Duties Student Grievance
Committee Membership Duties Student Activity Fee
Budget Advisory Committee Membership Duties Enrollment Management Committee Membership Duties Student Success Committee Membership Duties Promotion, Tenure, and Post Tenure Review Committee Membership Duties Membership Duties Membership Duties Article XIV.
Adoption and Amendment of Statutes Adoption Amendment Article XV.
Miscellaneous Provisions Gainesville State College Mission Statement
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THE COLLEGE
The name of this institution is
Gainesville State College. It is a unit of the University System of
Georgia, established in 1964 by the Board of Regents through authority granted
to this Board by the Constitution and laws of the State of
The purpose of Gainesville State College is to provide a broad range of educational experiences and cultural activities to the region which it serves. This institution, in response to the changing needs of the community and in keeping with its role as a unit of the University System of Georgia, seeks to provide a variety of academic, career, practical, recreational, and other programs for all persons who wish to further their formal education, enrich their lives and broaden their personal understanding. (See complete Mission Statement in Appendix A.)
Gainesville State College is authorized to confer the degrees of Associate of Arts, Associate of Science, Associate of Applied Science, Bachelor of Science, Bachelor of Applied Science, and such other degrees and certificates as may be established by the College and approved by the Board of Regents upon those candidates who have successfully completed the prescribed course of study.
THE PRESIDENT The Board of Regents, through the Chancellor, shall appoint the President. The President shall be responsible to the Chancellor for the operation and management of the institution and for the execution of all directives of the Board and the Chancellor.
The President of each
institution in the University System shall be the executive head of the
institution and of all its departments, and shall exercise such supervision
and direction as will promote the efficient operation of the institution. The
President shall be the ex officio chair of the faculty and shall preside at
meetings of the faculty. The President shall chair the
The duties of the President of the College shall be to:
(1) Recommend to the Chancellor suitable persons for positions in the College, and, in case of exigency, s/he may make appointments so that the work of the College will not be interrupted, but such appointments as required by the Board of Regents policy shall be with the approval of the Chancellor and subject to confirmation by the Board of Regents. (2) Direct the preparation of the annual budget of the College for presentation to the Board and the Chancellor with the advice of the Administrative Council hereinafter provided for. (3) Cause to be prepared for the Chancellor and the Board an annual report on the condition and the needs/goals of the College. (4) Make such recommendations from the faculty and the administration to the Board through the Chancellor as s/he may deem desirable for the proper conduct and development of the work of the College. (5) Shall receive recommendations from the Faculty Senate, Staff Council, Administrative Council, and Strategic Planning Council. When the President overturns the recommendation, s/he shall give the presiding officer a statement of the reason of her/his actions. This statement shall be read at the next meeting of the body at which the matter is brought up for consideration. (6) Confer all degrees in evidence thereof upon the recommendation of the appropriate faculty. (7) Appoint special or standing committees to advise her/him regarding the administrative problems of the College or to assist her/him in the performance of her/his duties. (8) Serve as ex officio on all College committees. (9) Carry out public relations duties over and beyond civic organizations. (10) Serve on boards and committees within and without the University System that occur because the occupant of the Office of President is required to fill out such memberships. (11) Have such other and further powers, duties and responsibilities as set forth in The Policy Manual of the Board of Regents.
In the temporary absence of the President, her/his functions shall normally be exercised by the Vice President for Academic Affairs and Dean of the Faculty. Under certain circumstances, the functions of the President may be exercised by the Vice President for Business and Finance or the Vice President for Student Development and Enrollment Management.
ARTICLE
THE CHIEF ADMINISTRATIVE OFFICERS
Section 1. Listing of Chief Administrative Officers
The chief administrative officers of Gainesville State College shall be the President, Vice President for Academic Affairs and Dean of the Faculty, Vice President for Business and Finance, Vice President for Student Development and Enrollment Management, and Executive Dean for Oconee Campus. They have faculty status as delineated in The Policy Manual of the Board of Regents, Sections 302.01 and 302.03.
These officers except the President shall be appointed by the President with the approval of the Board of Regents and hold office at the pleasure of the President, under whose jurisdiction they serve.
Section 3. The Vice President for Academic Affairs and Dean of the Faculty
The Vice President for Academic Affairs and Dean of the Faculty is responsible directly to the President in the performance of duties. S/he is an ex officio member of the faculty and all faculty committees.
The duties of the Vice President for Academic Affairs and Dean of the Faculty shall be to:
(1) Be responsible to the President for the academic programs of the College. (2) Recommend the appointment, reappointment, promotion, tenure, dismissal, or non-renewal of the members of the faculty to the President. S/he shall make these recommendations after consulting with the Division Chairs of the faculty members concerned. In like manner, as set forth in the Faculty Handbook and consistent with The Policy Manual of the Board of Regents, the Dean may recommend the dismissal of any members of the faculty whose services are no longer required by or acceptable to the College. (3) Be responsible for proposing to the President in conjunction with Division Chairs the annual instructional budget and for executing this budget. (4)
Be responsible for activities of Learning Support Services,
Library/Academic Computing, Tutoring, and Testing ( (5) Be
responsible for activities of the Center for
Teaching and Learning. (6) Give final approval of plans for class and examination schedules, and the academic calendar. (7) Coordinate advising and registration dates with the Vice President for Student Development and Enrollment Management. (8) Oversee all faculty requests and travel expense reports. (9) Publish the President’s List, Dean's List and Merit List. (10) Certify, on the basis of the records of the reports in the Records Office, that the student has complied with the requirements for graduation. (11) Oversee preparation of statements showing the workload of each faculty member each term. (12) Exercise oversight regarding the appropriate placement of students. (13) Coordinate academic activities of the College. (14) Make decisions regarding allowance for transfer and other types of academic credit. (15) Dismiss students in accordance with the regulations set up by the College affecting scholastic work. Authorize students who are on academic suspension to re-enter the institution. (16) Supervise the planning of faculty orientation. This includes fall startup activities as well as new faculty orientation. (17) Be ultimately responsible for those personnel who work directly with any phase of the academic program. (18) Serve as ex officio member of appropriate College committees. (19) Perform other such duties as the President may assign.
Section 4. The Vice President for Business and Finance
The Vice President for Business and Finance is responsible to the President in the performance of her/his duties.
The duties of the Vice President for Business and Finance shall be to:
(1) Serve as chief advisor to the President on fiscal policy matters. (2) Maintain proper fiscal controls to ensure that resources of the College are properly managed. (3) Maintain proper fiscal records for the institution. (4) Develop systems and train personnel to provide all business services for the College, including, but not limited to, accounting, budgeting, cashiering, purchasing, classified personnel administration, physical plant maintenance and operations and auxiliary enterprise operations. (5) Be responsible for contacting the Chancellor or the Board of Regents if the President directs illegal or improper expenditures or handling of funds or in case the President becomes mentally or otherwise incapacitated and unable to reasonably carry out her/his duties. (6) Perform other duties as may be assigned by the President.
Section
5. The Vice President for
Student Development and Enrollment Management
The Vice President for Student Development and Enrollment Management is responsible to the President in the performance of her/his duties.
The duties of the Vice President for Student Development and Enrollment Management shall be to:
(1) Be responsible to the President for the student development and enrollment management programs of the College. (2) Coordinate the student life programs of the College, to include but not be limited to: Counseling, Career Development, Disability Services, Early Intervention Programs, Minority Affairs, Student Activities, Non-traditional Student Services, and New Student Orientation. (3) Coordinate the enrollment management programs of the College, to include but not be limited to: Admissions, Financial Aid, Registrar, and Testing. (4) Recommend to the President the appointment, promotion, renewal, or non-renewal of staff members within student development and enrollment management programs. (5) Work in cooperation with the President and other vice presidents and senior administrative officers on any policies, procedures, or programs that have college-wide implications. (6) Provide
coordination for student discipline and student grievance procedures. (7) Coordinate student retention efforts of the College. (8)
Provide facility management for the (9) Propose to the President, in conjunction with department heads, the annual budget for all student development and enrollment management programs and provide oversight of those budgets, including travel authorizations. (10) Propose to the President, in conjunction with the Director of Student Activities and the Student Activity Fee Budget Advisory Committee, the annual Student Activity Fee Budget and provide oversight of that budget. (11) Periodically assess student needs for purposes of planning student development and enrollment management programs and services. (12) Provide oversight to the processes of planning, assessment, and modification of programs and services based upon the results of assessment in an effort to promote continuous improvement of effectiveness for all student development and enrollment management programs. (13) Serve as primary advisor to the President on all matters pertaining to student life and activities outside the classroom. (14) Serve as an ex officio member of the Student Affairs Committee. (15) Perform other duties as the President may assign.
Section 6. Executive Dean for Subsection A. Responsibility The Executive Dean for Oconee Campus is responsible to the President in the performance of her/his duties. Subsection B. Duties The duties of the Executive Dean for Oconee Campus shall be to: (1)
Direct on-site supervision of Academic Affairs
programs on the (2)
Provide administrative supervision of staff in
support services and enrollment management on the (3) Direct on-site supervision of Instructional Coordinators. (4) Oversee operation of campus facilities and insure support services are provided. (5)
Serve as liaison with (6) Perform other duties as the President may assign.
EXECUTIVE COUNCIL
The Executive Council is
composed of the President, the Chief Administrative Officers (the Vice
President for Academic Affairs and Dean of the Faculty, the Vice President
for Business and Finance, the Vice President for Student Development and Enrollment Management, and the Executive Dean
for Oconee Campus), and other key individuals that the President deems
necessary to carry out the administrative functions of the College.
The Executive Council shall meet weekly and at other times as deemed necessary by the President, who is the presiding officer of the Council. Meeting summaries will be posted.
It shall be the responsibility of this body to consider a broad range of issues relating to the College and its constituents.
ADMINISTRATIVE COUNCIL
The
The
Section 3. Purpose
The purpose of the
Facilitate the coordinated functioning of all units of the College by identifying college-wide issues, advising the President on solutions, sharing information and communicating important developments to respective units.
STRATEGIC PLANNING COUNCIL
Members shall be appointed by the President, who chairs the committee, and shall represent a cross section of faculty and staff. The members shall serve staggered three-year terms. Permanent members shall include the Faculty Senate Chair, the Staff Council Chair, and the Director of the Office of Planning and Institutional Research. Meeting summaries will be posted.
The duties of the Strategic Planning Council shall include the following:
(1) To review and revise the College's strategic goals and to review the planning process. (2) To perform other such duties related to planning as requested by the President.
ARTICLE
ACADEMIC DIVISIONS
A division is an administrative subdivision of the College organized to conduct programs of instruction, research, and service. Although subject to change through reorganization, the Divisions of the College are: The Division of Business; Division of Education, Health and Wellness; the Division of Humanities and Fine Arts; the Division of Mathematics and Computer Science; the Division of Natural Sciences, Engineering, and Technology; and the Division of Social Sciences.
The Chair of a Division shall be appointed by the President. The President shall consult with the Vice President for Academic Affairs and with the membership of the Division. A Division Chair shall hold office at the pleasure of the President.
Section 3. Duties of the Division Chairs
(1) The Division Chair shall be responsible for working with the faculty of the Division in planning and in the formulation of divisional policy. (2) S/He shall be responsible for the execution of planning and policy insofar as they affect the direction of the work of the Division. (3) S/He shall be the official representative of the Division in all official communications with the President, the Vice President for Academic Affairs, the other officers of the College, and in divisional communications with the students of the institution. (4) S/He shall be a member of the faculty. (5) The Division Chair shall perform such duties as may be required by the Vice President for Academic Affairs in conjunction with the policies of the Board of Regents. (6) S/He shall be designated as a 12-month employee.
Section 4. Instructional Coordinators Appointment: (1) Appointed by the Division Chairs in consultation with the Executive Dean for Oconee Campus. The Coordinator serves at the discretion of the Division Chair. (2) Academic year appointment with separate summer appointment. Appointment recognized by memo from the Vice President for Academic Affairs. (3) Reports to the Executive Dean for Oconee Campus for day-to-day operations; for functional responsibilities, reports to Division Chair. (4) Evaluated by the Division Chair with input from the Executive Dean for Oconee Campus. Section 5. Duties (1) Serves as a full-time faculty member with all rights and responsibilities. (2) Assists Division Chair with recruiting and hiring part-time faculty. (3) Coordinates and supervises activities for full- and part-time faculty such as orientation, mentoring and questions and answers. (4) Coordinates ordering of equipment and supplies for full- and part-time faculty. (5) Ensures academic standards are maintained and academic policies are adhered to. (6) Prepares division course schedule each semester in consultation with other Instructional Coordinators, Division Chairs, and Executive Dean for Oconee Campus. (7) Serves as liaison for discussing needs of full- and part-time faculty with Division Chair and Vice President for Academic Affairs. (8) Monitors class sizes. (9) Approves grade changes, incompletes, course over-rides, and faculty leave sheets, depending on division policy. (10) Coordinates advising for division to ensure advisors are available during advising weeks and registration periods. (11) Addresses or refers all concerns of students as related to the operation of the Division and its programs. (12)
Discipline specific responsibilities: i.e., English: Overseeing (13) Other duties as assigned.
THE COLLEGE FACULTY
The College Faculty shall consist of the Corps of Instruction and the Chief Administrative Officers. Full-time professors, associate professors, assistant professors, instructors, and teaching personnel with such other titles as may be approved by the Board, shall be the corps of instruction. Duly certified librarians will be included in the corps of instruction on the basis of comparable training. Persons holding adjunct appointment or other honorary titles shall not be considered to be members of the faculty.
A faculty member who has academic rank and rights of tenure in the corps of instruction and who accepts appointment to an administrative office shall retain her/his academic rank and rights of tenure as an ex officio member of the corps of instruction but shall have no rights of tenure in the administrative office to which s/he has been appointed. The additional salary, if any, for the administrative position shall be stated in the employment contract and shall not be paid to the faculty member when s/he ceases to hold the administrative position. An administrative officer having faculty status shall have all the responsibilities and privileges of faculty membership. Administrative officers shall be appointed by the President and shall hold office at the pleasure of the President. (The approval of the Board of Regents is required only for Chief Administrative Officers.)
The College Faculty shall meet in general session at least once each semester during the academic year and on such other occasions as the President shall call it into special session. The minutes of each meeting shall be posted to the appropriate “minutes” website and noted on the Notice Board when posted.
The duties of the College Faculty shall be to:
(1) Cooperate with each other and the administration in carrying out instructional procedures and policies. (2) Function as members of the instructional and support units and faculty committees in the development of educational programs, the educational philosophy of the College, and educational programs in accordance with that philosophy. (3) Attend all scheduled or called faculty meetings, unless officially excused by the Dean of the Faculty, and participate as members of the voting faculty. The voting faculty shall consist of all persons under full-time contract who hold academic rank. (4) Maintain and post office hours for student advisement and academic counseling. (5) Present all problems at the appropriate levels and seek the assistance of the properly designated authority. (6) Submit to the Division chair a syllabus and a copy of all final examinations for each course taught. (7) Prescribe regulations regarding admission, dismissal, discipline, scholarship, classes, courses of study, and requirements for graduation and make such other regulations as may be necessary or proper for the maintenance of high educational standards. (8) Recommend rules and regulations for faculty and student government procedures subject to the approval of the President, the Chancellor and the Board of Regents. (9) Recommend rules and regulations of student publications, intramural games, musical, dramatic, and literary clubs, and all other student activities and affairs, subject to the approval of the President, the Chancellor and the Board of Regents. (10) Act professionally in all matters affecting the institution. (11) Teach as assigned by the Division Chair and as approved by the Dean of the Faculty. (12) Attend all faculty convocations, unless officially excused by the Dean of the Faculty. (13) Perform such other duties as the Division Chair may assign as provided in The Policy Manual of the Board of Regents.
All initial appointments and promotions of members of the faculty shall be recommended by the President and approved by the Chancellor and the Board of Regents. All reappointments shall be recommended by the Dean of the Faculty and approved by the President. Recommendations regarding the faculty positions shall originate with the Division Chairs and shall be presented to the Dean of the Faculty for consideration.
The following ranks in the academic staff shall be recognized: professor, associate professor, assistant professor, and instructor.
The detailed faculty tenure policy and procedures are set forth in the Faculty Handbook, which is based upon the promotion policy outlined in The Policy Manual of the Board of Regents. Section 7. Promotions
The minimum criteria for promotion in all professorial ranks shall be superior teaching, outstanding service to the institution, academic achievement, and professional growth and development.
Noteworthy achievement in all four of these areas is not demanded but shall be expected in outstanding teaching and in at least two of the remaining three areas. The detailed faculty promotion policy and procedures are set forth in the Faculty Handbook, which is based upon the promotion policy outlined in The Policy Manual of the Board of Regents.
The faculty member is entitled to freedom in the classroom in discussing her/his subject. Any limitations of academic freedom at the institution shall be clearly stated in writing at the time of appointment. The faculty member is a citizen, a member of a learned profession, and an officer of an educational institution. S/He is free to seek political duties in keeping with The Policy Manual of the Board of Regents. When s/he speaks or writes as a citizen, s/he shall be free from institutional censorship or discipline. As a person of learning and an education professional, s/he should remember that the public may judge her/his profession and her/his institution by her/his utterances; hence, s/he shall at all times make every effort to indicate that s/he is not an institutional spokesperson. The faculty member is entitled to full freedom in research and in the publication of the results thereof.
Upon the request of an individual faculty member, the President may, with the approval of the Chancellor and the Board of Regents, grant a leave of absence, with or without pay. The details concerning leaves of absence are listed in the Gainesville State College Faculty Handbook and The Policy Manual of the Board of Regents.
EMPLOYMENT OF
FACULTY Section 1. Employment and Resignation of Faculty Members
Tenured and tenure-track
faculty: All faculty members employed
under written contract for the fiscal year or academic year of two semesters
shall give written notice of their intention to resign to the President of the
institution or her/his authorized representative, postmarked no later than
February 1 immediately preceding the expiration of the contract period. (Board of Regents’ policy)
Non-tenured: Each year, on or before the dates specified in Regents' Tenure Regulations of The Policy Manual of the Board of Regents, the President or her/his authorized representative shall advise, in writing, all non-tenured faculty who have been awarded academic rank (Instructor, Assistant Professor, Associate Professor, Professor) and who are employed under written contract if an employment contract for the succeeding academic year will NOT be offered to them. Such written notice shall be delivered by hand or by certified mail, to be delivered to the addressee only, with receipt to show to whom and when delivered and the address where delivered. Those whose contracts are to be renewed will not receive any communication.
Notice of intention NOT to renew a non-tenured faculty member who has been awarded academic rank (Instructor, Assistant Professor, Associate Professor, Professor) shall be furnished, in writing, according to the following schedule:
(1) at least three months before the date of termination of an initial one-year contract; (2) at least six months before the date of termination of a second one-year contract; (3) at least nine months before the date of termination of a contact after two or more years of service in the institution.
The schedule of notification does not apply to persons holding temporary or part-time positions or persons with courtesy appointments, such as adjunct appointments, in whatever rank stated.
Non-tenured faculty and other non-tenured personnel employed under written contract shall be employed only for the term specified in their contracts and subsequent or future employment, if any, shall result solely from a separate offer and acceptance requisite to execution of a new and distinct contract.
Section 2. Resignation of Staff Members
All staff members shall give written notice of their intent to resign to their immediate supervisor and the Director of Human Resources at least two weeks prior to their effective resignation date.
An employee shall not engage in any occupation, pursuit, or endeavor which will interfere with the regular and punctual discharge of her/his official duties. An employee may engage in outside employment with the permission of her/his supervisor, appropriate Vice President and the President. Requests for permission should be made in writing through the supervisor to the appropriate Vice President. (See The Policy Manual of the Board of Regents.)
Section 4. Removal of Faculty/Staff Members
The institution may remove a faculty member at any time for cause. Cause shall include willful or intentional violation of the Policies of the Board of Regents, the institution, or the approved Statutes of the institution. Dismissal, demotion, or suspension of classified employees may be effected by the employee’s immediate supervisor for cause or when the supervisor determines the employee’s performance of duty or personal conduct is unsatisfactory. The Progressive Discipline Policies are set forth in the Gainesville State College’s Staff and Faculty Handbooks. Appeals procedures can be found in the College’s Faculty and Staff Handbooks as well as the Tenure Regulations in the Policy Manual of the Board of Regents.
ARTICLE
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ALTERNATIVE DISPUTE RESOLUT |