Administrative Assistant

Center for Teaching, Learning and Leadership (CTLL)/Art and Music Departments

Gainesville Campus

SUMMARY: This administrative assistant will support all the programs of the Center for Teaching, Learning and Leadership, especially the Staff Excellence Program, the Art Department and the Music Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Creating and maintaining web pages, department brochures and other publications

· Primary contact person for Art and Music departments and for the Staff Excellence Program

· Generate purchase and check requisitions; process purchasing reports; and verify receipt of orders and shipments

· Maintain records, mailing lists, etc. for the three departments

· Special Events planning and corresponding publicity both internal and to the community

· Assist with curriculum development for Staff Excellence Program

· Supervise student clerical aids

· Facilitate training and workshops where appropriate

· Generally support the functioning of the CTLL, the Institute for Global Initiatives, Music Department and Art Department

· Enter course schedules for Art and Music in Banner system, collect and file General Education Assessment data

SKILLS AND KNOWLEDGE:

· Ability to write reports, business correspondence, and procedure manuals

· Possess excellent interpersonal and communication skills

· Basic mathematics and statistical skills as well as the ability to use the internet

· Computer software: MS Publisher, Excel Word, PowerPoint, Outlook, Adobe, Front Page, Access, Banner

· Good problem solving skills and ability to follow procedures

EDUCATION AND EXPERIENCE: Associate’s degree or three years of experience in an administrative coordinator or administrative assistant position required, or equivalent combination of education and experience.

ANTICPATED HIRING RANGE: Anticipated hiring hourly rate $10.82 – 13.51 depending upon experience and education.

APPLICATION PROCESS: Applicants should submit (1) a letter of application addressing the above responsibilities and qualifications; (2) a resume; (3) unofficial copies of undergraduate/graduate transcripts (official copies will be required of those chosen for an interview); (4) the names, addresses, e-mail addresses, and telephone numbers of three professional references; and (5) a Gainesville State College Staff Application, which may be obtained from the GSC Human Resources Office (or downloaded from http://www.gsc.edu/admin/hr/staff.htm). Current federal law requires identification and eligibility verification prior to employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. Interested candidates should submit all required application materials to:

Human Resources – Administrative Assistant, CTLL/Art & Music

Gainesville State College

PO Box 1358

Gainesville, GA 30503

Application Deadline: To be assured of review, fully completed application packages must be received by Oct. 15, 2008.

Any offer of employment is contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Gainesville State College, as determined by Gainesville State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.

Gainesville State College is an Equal Opportunity/Affirmative Action Institution.