REQUEST FOR WITHDRAWAL AFTER THE DROP DATE POLICY

GAINESVILLE STATE COLLEGE

REQUEST FOR WITHDRAWAL AFTER THE DROP DATE POLICY

Students who wish to drop a course from their schedule without academic penalty (to receive a W) must do so prior to the midpoint of the session. Course drops after the midpoint result in a grade of "WF".

A student who believes that he or she has extenuating circumstances that adversely affected his/her academic performance after the official midpoint for the semester, may make a request for a W to the Vice President for Academic Affairs. Only requests that can be adequately documented will be considered for review. Students may request a course withdrawal at anytime prior to the last 2 weeks of class. Once grades are posted for a class, the student may file a request for a W by midterm of the following semester. Requests filed after midterm of the following semester will not be reviewed.

If the student is making acceptable academic progress and extenuating circumstances occur during the last two weeks of a course (regular session), the student should contact the course instructor and discuss the possibility of receiving an “Incomplete”.

Students who want to request a review will adhere to the following procedure:

A. The student must formally withdraw from the course(s) that is/are being appealed.

B. The student will complete a Withdrawal Request After Course Midpoint Form available in the Office of the Vice President for Academic Affairs on the Gainesville Campus or the Office of Academic Affairs Room 508 SRC Building on the Oconee Campus. This Form along with any supporting documents must be submitted to the Office of Vice President for Academic Affairs.

C. After receiving the request, the Vice President for Academic Affairs will request information from course instructor(s) and others who may be able to provide insight into the circumstances surrounding the request. All information so gathered should remain completely confidential.

D. The Vice President for Academic Affairs will review all documentation and

make a decision to either approve or deny the appeal. Decisions of the Vice President for Academic Affairs are final and are not subject to appeal.

GAINESVILLE STATE COLLEGE

WITHDRAWAL REQUEST AFTER COURSE MIDPOINT

Please Print

Name: _______________________________ Student ID Number: ___________________ Date: ______

(first) (middle) (last)

Mailing Address: ______________________________________________________

______________________________________________________

Telephone Numbers: Home: __________________ Work:_____________________

Cell: __________________

Email Address:________________

Course(s) Being Appealed:

Course: _________________________ Instructor: _____________________

Course: _________________________ Instructor :_____________________

Semester: ___ Fall ___ Spring ___ Summer (please check)

*** Return to the Office of the Vice President for Academic Affairs the Request

Form with supporting documentation to include:

· Typed request stating extenuating circumstance(s) in very specific terms that hindered ability to successfully complete course(s)

· Official supporting documents that support request (i.e. course withdrawal form, medical documents, accident reports)

________________________________________________________________________

For Office Use Only

Instructor(s) Recommendation:

Instructor: _________________________ Recommendation: _______________

Consultant(s) Recommendation:

Consultant: _________________________ Recommendation: _______________

VPAA Decision: __________________________________________